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Boiler Room

Chanel Kennedy

"Before Teamweek, things were a lot more chaotic."

Chanel Kennedy photograph

About Boiler Room

Boiler Room started with a webcam taped to a wall, broadcasting from a warehouse in London, opening a keyhole to the city’s underground. DIY at its finest; raw, uncut, homemade. Boiler Room connects club culture to the wider world, on screen and irl though parties, film and video. Since 2010, they have built a unique archive; featuring over 4,000 performances, by more than 5,000 artists, spanning 150 cities, enabling everyone regardless of where they live to enjoy the freedom it stands for.

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When A Spreadsheet Just Won’t Cut It: How Boiler Room's Production Team Manages A Dozen Projects At Once

Chanel's story

Like many program managers, Chanel Kennedy knew her way around a spreadsheet. “At my old job, I was in social media. We just used a spreadsheet [to stay organized]. It was a very vigorous spreadsheet, but nowhere near as good as Teamweek.”

When Chanel started her new job as the studio manager at Boiler Room, she instantly realized how much easier it would be to stay organized.

That’s because Boiler Room, an online music platform that brings underground music to the masses, was already using Teamweek when Chanel started her job there.

How to stay organized when you’re managing a dozen projects at once

As the studio manager at Boiler Room, Chanel has a lot to organize. Boiler Room has 35 employees at headquarters, another 15 located around the globe, plus freelancers and fixers who coordinate on-site events. Using a spreadsheet to manage all those moving parts would have been a disaster.

With Teamweek, Chanel says it’s easy to keep track of 10 or more project briefs at a time. When a new brief reaches her desk, she creates a project timeline for it, then allocates a specific amount of time for each part of the project. Chanel then has Teamweek’s automated weekly digest send an email to her team of designers, photographers, videographers, and editors. Everyone’s on the same page about what work needs to be done and when it needs to be completed.

“The weekly digest email gives (my team) a snapshot of what they have to do that week, which we really like, that way the employees can schedule out their day to day.”

How to create more accurate project estimates

Plus, using Teamweek has helped Chanel create more accurate estimates for how long a project will take. “Teamweek allows the designers to go back and look at what they’ve worked on and also see how long something took. So now I know how much time to allocate for any new brief that’s similar.”

How to improve productivity by empowering employees

Chanel says her team members also love the fact that they can check off tasks when they complete them, and move tasks around on the timeline. “I manage their timeline, but they still have access to move things around, especially if they finish things more quickly than the time I allocated.”

Empowering employees to take control of their own schedules and even finish work ahead of deadline has had a huge impact at Boiler Room. “Before Teamweek, things were a lot more chaotic,” said Chanel. “I think it added a lot of structure to the business that they didn’t have before. When it was introduced to the company, it changed things around.”

About Boiler Room

Boiler Room started with a webcam taped to a wall, broadcasting from a warehouse in London, opening a keyhole to the city’s underground. DIY at its finest; raw, uncut, homemade. Boiler Room connects club culture to the wider world, on screen and irl though parties, film and video. Since 2010, they have built a unique archive; featuring over 4,000 performances, by more than 5,000 artists, spanning 150 cities, enabling everyone regardless of where they live to enjoy the freedom it stands for.

Learn more >

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